welcome to another training video from
XM pro today we will be looking at how
to write and maintain notes and business
case notes can be found in the command
bar of your use case notes are used for
recording technical information about
the use case that you want to document
for when somebody comes into the use
case and wants to know something
technical about it in the future there
is an HTML editor here so you can enter
any notes that you need you can change
the font size you can add images links
videos business case on the other hand
is used to help organizations identify
why they are using this use case or
application they are typically written
before you start to create the use case
and they quantify the financial impact
and establish a baseline of the use case
so when you or someone else comes back
later to the use case and asks what is
this thing they can see oh yes this is
why we did it and this is the value
gained from it so business process
relates to the larger business process
in your organization for instance
predictive maintenance for a vision
inspection system the expected return on
income is pretty self-explanatory how
quickly will you get the money back that
you spent on this the business case is
the high level reason why you are
creating this use case so quality
monitoring for the visual inspection
system the type of value created can be
selected from this list we have improved
asset performance increased revenue
reduced costs reduced risk improved
customer service and for this case it
would be reduced costs and currency is
the currency that you are working with
the economic value add for annum is what
is the expected value you are going to
get out of this so for example three
million dollars
oops the NPV or net present value can be
calculated from a financial calculator
and if your accountants are interested
in this then they can they can give you
a number for this for example two
million four hundred thousand and the
business case text is a larger area for
you to define your business case so I've
got something here arrow six to improve
production and the vision inspection
system captures defects and every 1%
increase in first-pass yield delivers
five hundred thousand annual cost
savings and the potential savings for
this financial year is three million
dollars so you would save this and then
you would create your use case and then
in six months maybe there's a new
manager and they want to know why this
way this use case was created so you can
go back into the business case and you
can say this was created because we
wanted to add quality monitoring with
the vision inspection system and we
spent 2.4 million upfront and the
economic value add was three million
dollars and this is why we did it this
has been how to write and maintain notes
and business case
