Manage User Access

Please note that this section is intended for Administrative users. No other type of user is allowed to manage a Company's Subscriptions.

Adding Users to a Subscription

Follow the steps below to give access to a product for a user in a company other than XMPro.

1. Open the Subscriptions page from the left-hand menu.

2. Click on the product the user needs access to.

3. Click the Users button in the command bar.

4. Click on Add.

5. Select the user from the drop-down.

6. Select a role for the user.

7. Select the rights the selected user needs on the product.

8. Click Save.

9. The user will receive an email that access has been granted for the selected product.

Approve User Access Request

If there is no Auto Approval or Default Subscription setup, the Admin needs to approve a user's Access Request.

If someone in your company lodged an access request for a product, an email will be sent to all Company Administrators within your company. The first available person with an administrative role within the Subscription Manager can approve the request. To approve an access request for a user, please follow the steps below.

1. Open the Subscriptions page from the left-hand menu.

2. Select the product for which the access request was lodged. A counter next to the product name will indicate the number of pending access requests you have for that product.

3. Click on Access Requests.

4. Click on the name of the user that lodged the request.

5. Select the role that the user should have on the product from the drop-down, for example, “General User“.

6. Select the rights the user should have on the product, for example, the rights and roles for Data Stream Designer or rights and roles for the App Designer.

7. Click Save.

8. The user that lodged the request will receive an email notifying him/ her that they have been granted access to the product.

Editing Rights and Access for a User

If you need to edit rights for a user or a user’s role on a product, follow the steps below.

1. Open the Subscriptions page from the left-hand menu.

2. Select the product you are looking to change a user's rights or access on.

3. Click Users in the command bar to open the Users page.

4. Select the user whose rights or role you would like to change on a product.

5. Make any changes to the role of the selected user, as required.

6. Make any changes to the rights of the selected user, as required.

7. Click Save.

Advise the user to sign out and back in again for the changes to take effect.

Removing Access for a User

If you need to remove access for a user on a product, follow the steps below.

1. Open the Subscriptions page from the left-hand menu.

2. Select the product you are looking to revoke a user's access on.

3. Click Users in the command bar to open the Users page.

4. Select the user whose rights or role you would like to change on a product.

5. Click Revoke Access.

6. Confirm that you would like to remove access for the selected user on the selected product by clicking Yes.

Data Stream Designer Rights and Roles

A number of rights are maintained in Subscription Manager for Data Stream Designer. Each of these rights represents an aspect of the Data Stream Designer system that a user is allowed or disallowed to see or access. All rights are managed by persons with administrative rights in Subscription Manager. The table below lists the rights that can be assigned to a user.

Right	Description
CreateAgent	Allows for an Agent to be uploaded.
CreateCategory	Allows for a Category to be created.
CreateCollection	Allows for a Collection to be created.
CreateUseCase	Allows for a Data Stream to be created, in which a user can create a Data Stream.
DeleteAgent	Allows for an Agent to be deleted.
DeleteCategory	Allows for a Category to be deleted.
DeleteCollection	Allows for a Collection to be deleted.
DeleteUseCase	Allows for a Data Stream to be deleted.
DesignUseCase	Allows for changes to be made to a Data Stream. This right allows a user to save changes to a Data Stream, as well as configure or delete Agents in a Data Stream. This right also allows for a user to copy a version of the Stream.
DisconnectCollectionHosts	Allows for the user to disconnect Stream Hosts.​
EditAgent	Allows for an Agent to be edited. This includes managing the versions available in Data Stream Designer for the Agent.
EditBusinessCase	Allows for a Business Case to be edited.
EditCategory	Allows for Categories to be edited.
EditCollection	Allows for a Collection to be edited.
EditNotes	Allows for Notes to be edited.
EditUseCase	Allows for a Data Stream to be edited.
LiveView	Allows for Live Data from a published Data Stream to be viewed.
ManageVariables	Allows for the management of Variables.
PublishUseCase	Allows for a user to publish a Data Stream.
RevokeCollectionKey	Allows for a Collection key to be replaced with a new key.
SetHostLogLevel	Allows you to change the Host Log Levels between Info or Trace. See the Collection and Stream Host article for more information.​
ShareUseCase	Allows for Data Streams to be shared.
ViewAgent	Allows for a list of Agents to be viewed.
ViewCategory	Allows for a Category to be viewed.
ViewCollection	Allows for a Collection to be viewed.
ViewHostLogs	Allows for the ability to view logs created for Stream Hosts that are running.
ViewHosts	Allows for a list of the available Stream Hosts to be viewed.
ViewUseCase	Allows for a Data Stream to be viewed.

‌App Designer Rights and Roles

‌A number of App Designer rights are maintained in Subscription Manager. Each of these represents an aspect of the App Designer system that a user is allowed or disallowed to see or access. All rights are managed by persons with administrative rights in Subscription Manager. The table below lists the rights that can be assigned to a user.

Right	Description
CreateApp	Allows for an Application to be created.
CreateCategory	Allows for a Category to be created.
CreateConnector	Allows for a Connector to be created.
DeleteApp	Allows for an Application to be deleted.
DeleteAppFile	Allows for an App File to be deleted.
DeleteCategory	Allows for a Category to be deleted
DeleteConnector	Allows for a Connector to be deleted.
DesignForm	Allows for changes to be made to a Form. This right allows a user to add, edit, and delete Forms. If a user has the DesignRecommendation right they are able to select Forms for Rules, but not add, edit, or delete a Form.
DesignRecommendation	Allows for changes to be made to a Recommendation. This right allows a user to save changes to a Recommendation.
EditApp	Allows for an Application to be edited.
EditCategory	Allows for a Category to be edited.
EditConnector	Allows for a Connector to be edited.
ManageAccess	Allows for Design and Run Access to Apps to be managed.
ManageAppConnections	Allows for Connections to be added, edited, and deleted.
ManageConnectorCategories	Allows for categories of Connectors to be added, edited, and deleted.
ManageRecommendationAccess	Allows for Design and Run Access to Recommendations to be managed.
ManageRecommendationCategories	Allows for categories of Recommendations to be added, edited, and deleted.
ManageTemplate	Allows for Templates to be added, edited, and deleted.
ManageVariables	Allows for Variables to be added, edited, and deleted
UploadAppFile	Allows for an App File to be uploaded.
ViewApp	Allows for the user to view Applications in runtime mode.
ViewAppBar	Allows for the left menu bar to be viewed.
ViewCategory	Allows for Categories to be viewed.
ViewConnector	Allows for Connectors to be viewed.
ViewRecommendationAlert	Allows for Recommendation Alerts to be viewed.
ViewTemplate	Allows for Templates to be viewed.

‌AI Rights and Roles

‌One right is maintained in Subscription Manager for AI. It represents an aspect of the AI system that a user is allowed or disallowed to see or access. It is managed by persons with administrative rights in Subscription Manager. The table below lists the right that can be assigned to a user.

Right	Description
Access Jupyter	Allows for XMPro Notebook to be accessed.

‌XMPro Notebook Rights and Roles

Access rights for XMPro Notebook are controlled in Jupyter, not Subscription Manager.