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XMPro WorkFlow
XMPro WorkFlow
  • What is XMPro WorkFlow?
  • Getting Started
    • Browser Requirements
    • Features
  • Resources
    • What's New in 7.0
    • Security
    • Connectors
    • FAQs
      • Integration
      • Configuration
      • Troubleshooting
      • WorkFlow Monitor
  • Concepts
    • WorkFlow
    • WorkFlow Designer
    • WorkFlow Monitor
    • Administrator Model
    • Process Model
    • Activities
    • Activity Fields
    • Visio Basics
    • Activity Configuration Wizard
    • Integration Wizard
    • Report Designer Wizard
    • Dashboard Designer Wizard
  • How-To Guides
    • Business Group Management
      • Business Group Management in WorkFlow Designer
      • Business Group Management in WorkFlow
    • Role Management
      • Role Management in WorkFlow Designer
      • Role Management in WorkFlow
    • User Management
      • User Management in WorkFlow Designer
      • User Management in WorkFlow
    • Site Settings Management
      • Using Site Settings in WorkFlow Designer
      • Using Site Settings in WorkFlow
    • Meta Data Management
      • Meta Data Management in WorkFlow Designer
      • Meta Data Management in WorkFlow
    • Working with Process Groups
    • Working with Processes
    • Working with Activities
    • Working with Fields
    • Importing and Exporting Visio Diagram
    • Using Fast Fields
    • Using the Designer Wizards
      • Activity Configuration Wizard
      • Object Configuration Wizard
      • Integration Wizard
    • Configuring Landing Pages
    • Using the Report Designer
    • Using the Dashboard Designer
    • Using the Site Styles in WorkFlow
    • Transfer Manager
    • WorkFlow Connectors Administration
    • Creating WorkFlow Connector Plugins
  • Administration
    • Applying License
    • Manage Options
  • Installation
    • 1. Preparation
    • 2. Install WorkFlow
    • Upgrading Existing Installations
  • Release Notes
    • v7.0
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On this page
  • Accessing User Management
  • Creating a New User
  • Editing an Existing User
  • Deleting a User
  • Manage Business Groups for Users
  • Manage Meta Data for Users
  • Manage User Passwords

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  1. How-To Guides
  2. User Management

User Management in WorkFlow

PreviousUser Management in WorkFlow DesignerNextSite Settings Management

Last updated 8 months ago

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Accessing User Management

  1. Click Manage > User on the left side menu as shown below.

  1. This will load the User Management form as shown below.

License Information

Displays when the current license will expire, the number of users registered on the system and the total number of users for your license.

Creating a New User

  1. Click Manage > Users as shown above.

  2. Provide the details as required.

  3. Select the Active and Available checkboxes if needed. Other fields are optional.

  4. Click the update button to save the record.

Editing an Existing User

  1. Click Manage > Users as shown above.

  2. Edit the information as required.

  3. Click the update button to save the record or click the cancel button to cancel any changes that you made and return you to the user list. The changes made on the screen will not be saved.

Deleting a User

IMPORTANT: If the user has transacted in WorkFlow you shouldn't delete their user record. You have to mark the record “Inactive”. Uncheck the Active box.

  1. Click Manage > Users as shown above.

  2. Click the update button to save the record or click the cancel button to cancel any changes that you made and return you to the user list. The changes made on the screen will not be saved.

Manage Business Groups for Users

To assigned or remove users from Business Groups:

  1. Click Manage > Users as shown above.

  2. Click on the Business Groups tab. This will display all the Business Groups that the user is assigned to.

Manage Meta Data for Users

To manage meta data settings for the user:

  1. Click Manage > Users as shown above.

  2. Edit the MetaData Value in the text box provided.

  3. Click on Update to apply the changes or Cancel to exit out of the edit function.

Manage User Passwords

Users can at any time change their password in WorkFlow.

  1. Click the user drop-down – as indicated in the figure above.

  2. Select Change Password. The Change Password window displays.

  3. Provide the Current Password and New Password as per the guidelines provided.

  4. Click Submit.

Click the icon.

Click the icon next to the user you need to edit.

Click the icon nect to the user you need to edit.

Click on the icon to link the user to a Business Group

Click on the icon to unlink the user from a Business Group

Click the icon nect to the user you need to edit.

Click on the Meta Data tab. It will display all the Meta Data tags available in XMPro. For more details on how to manage meta data tags, click .

Click on the icon next to the meta data tag for which you want to change.

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Fig 1. How to access User Management
Fig 2. User Management in WorkFlow
Fig 3. Manage Business Group for a user
Fig 4. Manage Meta Data for a user
Fig 5. Change password in WorkFlow